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Administrative Assistant HR & Facilities with $3,841 - $3,962 a month


Administrative Assistant HR & Facilities  with $3,841 - $3,962 a month


Victoria University is one of the largest employers in Victoria and one of the best diverse employers in Canada. Together, we are more than 5,000 dedicated faculty, librarians and staff who support VU's diverse academic programs, world-class research and commitment to civic engagement.

Work summary
Ocean Networks Canada (ONC) is the leading global organization supporting ocean discovery and technology innovation. ONC is a not-for-profit community that operates and operates innovative wired observatories on behalf of the University of Victoria that provide continuous power and internet connectivity to various scientific instruments found in coastal environments, the depths of the oceans and the Arctic. ONC's cable arrays host hundreds of sensors distributed on and above the sea floor, along with mobile and terrestrial assets. These strategically located tools address major scientific and policy issues (undersea earthquakes and tsunamis, ocean acidification, marine biodiversity, etc.) within a wide range of environments.


The Corporate Services division supports the organization's operations including human resources, facilities, information technology, and project management, and conducts activities in support of ONC's strategic priorities.
By reporting to the Corporate Services Coordinator, the Administrative Assistant for Human Resources and Facilities supports the efficient and effective operations of the Corporate Services Office, by providing administrative support to the Corporate Services Team. This position is primarily responsible for providing administrative support for human resources, office administration and facilities management. This function will also provide surprise support to the ONC front desk, event planning as required, and coverage for other ONC administrative assistants during absences and vacations performing duties of similar complexity and payband level.
Work requirements
§  Ability to manage multiple requests, interruptions, deadlines, solve problems and maintain a high degree of accuracy.
§  Ability to work independently and take the initiative to organize an extremely heavy and varied workload in order to meet competing deadlines.
§  Excellent organizational skills including attention to detail, time management and ability to multitask in a fast-paced environment.
§  Exceptional management skills including meeting coordination and evaluation.
§  Strong communication and interpersonal skills with a demonstrated ability to communicate well and work effectively within a team environment, in addition to the larger UVic community and outside agencies.
§  Experience in maintaining the confidentiality of highly personal and sensitive information.


Specialized Knowledge/Education:
  • Knowledge of Human Resources administrative processes and procedures
  • Advanced level of computer skills including MS Office (Word, Excel, PowerPoint) applications is required
  • Good working knowledge of the UVic FAST Accounting and HR system
  • Experience with databases such as Confluence and Alfresco would be an asset

  • Minimum of 3-5 years of corporate administration and/or Human Resources administrative experience preferably in an academic, research or scientific-based complex work environment
  • Strong customer service background and experience in dealing with highly sensitive, and confidential issues is essential
  • Experience with UVic policies and procedures desirable

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here:

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Belinda Fontes, HR Programs and Project Manager, at
[email protected] Any personal information provided will be maintained in confidence.